Meetings

Members of the GCP-RMA keep in touch with each other using a variety of means.

All members require a Yahoo! Groups account in order to access electronic discussions that take place using the Yahoo! Groups service. This service also grants access to Association documents, our online calendar, a complete set of email postings, an online photo album from our meetings and online polls. Access to this area is restricted to GCP-RMA members only.

The group holds telephone conference calls once a month to discuss relevant topics e.g. recently issued guidelines or legislation; upcoming conferences, training courses and meetings; issues of specific interest to individual members.

In addition, the Association holds face-to-face meetings on an occasional basis. These are usually workshop-style where it is expected that attendees will come to participate and contribute to a discussion. Occasionally a keynote speaker will be invited to stimulate discussion.

The Association is thus a network or community of records managers committed to sharing issues, practices etc for the common good. The constitution includes a non-disclosure clause which facilitates more open discussion and sharing of ideas between members, either on a one-to-one basis, during conference calls or during workshops. The Association reserves the right to terminate the membership of individuals who are “spectators”.

 Our previous meetings:

March 2011, Mainz, Germany
summary

September 2010, Cambridge, UK
The meeting included a variety of discussion topics including: records management in small companies; TMF metadata; implementation of EDMS (case study); managing emails; CRO archiving.

March 2010, Basel, Switzerland
Subject: e-TMFs; retention schedules in an electronic environment; electronic archiving; legal admissibility; medical device regulations; observational studies; strategic records management.

September 2009
Where: Strasbourg, France.
Subject: SOP development; off-site storage; data protection; cloud computing; fileplans; DIA TMF reference model initiative; and other hot topics

April 2009
Where: Wuppertal, Germany
Subject: This meeting included a range of discussion topics including Microsoft Sharepoint; records management issues during company acquisitions; OmniRIM; archive tracking systems; OpenText LiveLink; the DIA eTMF Reference Model; and activities relating to current Association work projects.

September 2008
Where: Marlow, UK.
Subject: This meeting included a range of discussion topics including digital pen technology, eTMF solutions, and feedback from regulatory inspections.

March 2008
Where: Basel, Switzerland
Subject: The focus of this meeting was aspects of electronic records management, including presentations and discussions on the PhlexEview and FirstDoc / FirstPoint solutions.

September 2007
Where: Amsterdam, Netherlands
Subject: The focus of this meeting was the design and development of a generic filing hierarchy for trial records with an associated glossary/thesaurus. It is hoped that this will become the default file plan across industry for trial-related records.

September 2006
Where: Copenhagen, Denmark
Subject: Workshop on email management. Trial master file hierarchies and nomenclature. Management of eCRFs. Review of current records management guidance.

June 2005
Where: Heathrow, UK
Subject: Various GCP topics, including email management, electronic trial master file, organizational models for records management, GCP inspections

September 2002
Where: Basel, Switzerland
Subject: GCP Directive: Guidelines on the trial master file and archiving